WEBSITE PRIVACY POLICY
LAST UPDATED: DECEMBER 1, 2010
1. Introduction. This Privacy Policy (this “Privacy Policy”) explains (a) under what circumstances Robinson, Farmer Cox Associates, a Virginia professional limited liability company (sometimes referred to in this Privacy Policy as “RFC,” “we,” “us,” or “our”), gathers information in connection with the access and use of this website, www.rfca.com (this “Site”) by each person who uses this Site (referred to in this Privacy Policy as “you” or “your”); (b) how we use such information; and (c) who may access that information. This Privacy Policy is an integral part of the Website Terms and Conditions.
YOUR USE OF THIS SITE CONSTITUTES YOUR UNCONDITIONAL ACCEPTANCE OF THE PRACTICES DESCRIBED IN THIS PRIVACY POLICY. IF YOU DO NOT AGREE WITH AND ACCEPT ALL OF THE PRACTICES DESCRIBED IN THIS PRIVACY POLICY, DO NOT ACCESS OR USE THIS SITE AND DO NOT PROVIDE OR SUBMIT ANY IDENTIFIABLE INFORMATION VIA OR WHILE USING THIS SITE.
THIS PRIVACY POLICY IS SPECIFICALLY LIMITED TO PERSONAL INFORMATION THAT WE MAY COLLECT AS A RESULT OF YOUR USE OF THIS SITE. IT DOES NOT APPLY TO RFC’S USE OF INFORMATION THAT WE COLLECT FROM OUR CLIENTS IN THE COURSE OF PROVIDING ACCOUNTING OR PROFESSIONAL SERVICES. OUR USE OF CLIENT INFORMATION OBTAINED IN THE COURSE OF OUR REPRESENTATION OF CLIENTS IS GOVERNED BY THE SEPARATE AGREEMENT OR TERMS GOVERNING SUCH REPRESENTATION AND/OR APPLICABLE LAWS, REGULATIONS AND GUIDELINES GOVERNING THE ACCOUNTING PROFESSION.
This Privacy Policy may be revised by us periodically. We advise that you review this Privacy Policy each time you use this Site so that you are aware of any changes. Your continued use of this Site following any changes in this Privacy Policy will constitute your acceptance of such modifications.
2. Collection of Personal Information. You may browse this Site without disclosing any personally identifiable information. We only collect personally identifiable information when, and to the extent, required to facilitate your use of certain features or this Site. Currently, we collect personally identifiable information at this Site when you fill out the “Contact Us” form located on the “About Us” page of this Site. To complete this form, you may be asked to enter your name, e-mail address, mailing address and/or telephone number. You will also be asked to asked to provide a brief description for your inquiry.
WE STRONGLY CAUTION YOU TO ONLY PROVIDE A BRIEF DESCRIPTION OF THE REASON FOR YOUR INQUIRY AND NOT TO DISCLOSE SENSITIVE, PERSONAL OR CONFIDENTIAL INFORMATION USING THIS FEATURE.
3. Our Use and Sharing of Information. We will only store and use your personal information as is reasonably necessary in connection with your use of this Site, including: (a) to contact you in connection with your use of this Site, including to respond to your inquiries when you complete the “Contact Us” form located on the “About Us” page of this Site; (b) for authentication and identification purposes; (c) to ensure your compliance with the Terms of Use and/or to investigate any potential breach of the Terms of Use; and (d) to protect our networks, data, software or business interests.
We are committed to protecting your privacy and we will not sell or lease your personal information to any third party. However, in addition to using and disclosing your personal information in the manner described above and elsewhere in this Privacy Policy, we may disclose your personal information:
i. to any person, entity or organization which you consent for us to disclose personal information to;
ii. to our business partners and agents who provide hosting services, and website and technical support providers, as is necessary or required in connection with the operation, maintenance and support of this Site;
iii. to comply with any legal requirements, subpoena, discovery requests, or court orders, to defend any legal or administrative proceedings, or as we believe in good faith is necessary to comply with any laws or legal requirements;
iv. as we believe is necessary or appropriate in an emergency situation, including without limitation, to prevent criminal activity, personal injury or property damage;
v. to the police, financial institutions or other appropriate authorities in connection with any investigation of suspected criminal or fraudulent activity by any person or entity.
vi. to protect or defend our rights or property (including enforcement of our rights under the Terms of Use); and
vii. in connection with any legal proceedings relating to your use of this Site Except as described in this Privacy Policy, we will not disclose your personal information outside of RFC or its affiliates without your consent. We may share aggregated demographic and statistical information with our business partners. This is not linked to any personal information that can identify any individual person.
3. Technological Measures. We may also collect certain, anonymous information as you access and navigate this Site. When you visit this Site, we may send one or more cookies – a small file containing a string of characters – to your computer or other device that uniquely identifies your browser. We may use cookies to improve the quality of our service, including for storing user preferences, and tracking user trends. We may set one or more cookies in your browser when you visit this Site. In addition, when you access this Site, our servers may automatically record information that your browser sends. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser. We may use these technological tools to collect information to have a better understanding of how people use this Site, to analyze data for trends and statistics, to help diagnose problems with our servers, to enhance the content and features of this Site, and to enhance and tailor visitor’s experiences using this Site. The information collected by these technological means is not personally identifiable and we do not link this information to any personally identifiable data.
4. Security. While we cannot guarantee the absolute security of personal information disclosed by you while using this Site, we implement a variety of commercially-reasonable security measures designed to maintain the security of such personal information. We use a secure server and all personal information disclosed using this Site is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our databases to which access is limited to authorized users who are obligated to keep such personal information confidential.
5. Third Party Sites. This Site may contain links to other websites that are operated by third parties. Once you have clicked on a link or button activator connecting you to such third-party website, you will leave this Site and be taken to a website that we do not control. THIS PRIVACY POLICY DOES NOT APPLY TO ANY PERSONAL INFORMATION COLLECTED ON A THIRD PARTY WEBSITE. We suggest you read the privacy statement of the third-party website before providing any personally identifiable data on that site. We are not responsible for any use by any person or entity of any information that you may provide while accessing or using any third-party website.
6. Access to and Change of Personal Information. You may contact us at any time to: (a) request the removal of the personal information you provided to us from our databases; and (b) update your personal information.
7. Children’s Privacy. This Site is designed and intended for use only by individuals who are at least eighteen (18) years old. We are committed to protecting the privacy of children and we do not collect any personally identifiable information from children we actually know are under the age of 13. To ensure compliance with the Children’s Online Privacy Protection Act (COPPA), we will not intentionally or knowingly collect any personal information from any individual who is not at least eighteen (18) years old.
8. Contacting Us. You may contact us using the information below:
Call us at: (434) 973-8314 (M-F 8:00 a.m. – 5:00 p.m. EST)
Write to us at: Robinson, Farmer, Cox Associates 530 Westfield Road Charlottesville, VA 22901
Email us using the “Contact Us” form on this Site.